g[squared] is looking for a Marketing Assistant/Receptionist. The role includes the handling of a variety of general office tasks and assisting the leadership team as required. The ideal match has related experience, is extremely organized, tech savvy and is a great multi-tasker. The job is mostly 8:30am – 5:00pm, Monday-Friday.

Responsibilities include, but are not limited to:

  • Day-to-day office operations and administrative tasks including:
    • Greeting and welcoming guests
    • Answering the phone in a friendly and timely manner
    • Running errands as requested
    • Arranging all couriers as necessary
    • Ensuring the office is clean and tidy
    • Tracking and placing orders for office, kitchen and bathroom supplies as necessary
    • Distributing mail to addressed parties
    • Managing the office boardroom scheduling and bookings
    • Ensuring all office printers are maintained and working correctly
    • Managing staff birthday celebrations and gifts
    • Updating staff phone list, birthdays, emergency contacts and home phone numbers
  • Assisting Senior Account Managers as requested
  • Learning and understanding clients’ business
  • Preparing correspondence, reports and presentations
  • Filing and record keeping
  • Scheduling and attending meetings, preparing agendas, transcribing minutes and meeting notes
  • Scheduling and prioritizing projects with a high level of detail to ensure timely completion
  • Ensuring good flow of communication internally and externally
  • Accurately and consistently entering time and projects in time & management project system
  • Assigning, meeting and tracking deadlines

Required skills and traits:

  • Previous agency experience is an asset
  • Highly competent in a MAC based environment (MS Office Suite, calendars, social media)
  • Tech savvy with Apple products
  • Very organized
  • Great multi-tasker
  • Discrete
  • Self confident
  • Caring and friendly
  • Effective proofreading
  • Valid drivers license and automobile

If you’re interested in working in a fast-paced marketing and communications agency with great people and a crazy-awesome culture, please send your resume to tanya@g-squared.ca.